Stepwise Procedure to get Transcripts from Pune University for WES ECA

Step-by-Step Procedure to Get Transcripts/Attested Documents from University of Pune (UoP) for WES ECA

NOTE 1: All my mark sheets were issued only by the UoP, so I have written this with that perspective. The procedure is a little different for students whose First-year mark sheet was issued by the college and the other years' mark sheets issued by the UoP.

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NOTE 2: Before beginning the process of obtaining documents from UoP, please read:  

• Why should I submit an attested statement of marks (mark sheets) instead of transcripts obtained from UoP? (Applicable only for UoP).  

• 3 mistakes to avoid when doing an ECA with WES (USA & Canada)

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NOTE 3: After COVID, some universities have started with an online application of transcripts and the universities also send the documents directly to WES. Please visit the links below:

• For Mumbai University, please visit Mumbai University eTranscript link. 
  

• For Anna University, please visit Anna University Student Online Services link.

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NOTE 4: WES does not require applicants to post/mail the degree certificate anymore. After COVID, WES has allowed applicants to upload a scanned degree certificate online from the applicant's WES account. Notice in the image below, that WES does NOT require an attested copy of the degree certificate; only a scanned degree certificate is enough. My degree certificate had some numbers on the backside, so I color scanned the front and backside of my degree certificate and uploaded it to my WES account online.

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NOTE 5: UoP only has an online form filling service, everything else needs to be done by the student physically, for e.g., the student has to: print the form, pay the money at the Student Facilitation Centre (SFC), submit the printed application form at the SFC and send the documents to WES.

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STEPS TO GET TRANSCRIPTS FROM PUNE UNIVERSITY FOR WES ECA

STEP 1: Create an account for UoP online at Pune University Online Form and fill in all your personal details. Fill up the application form for the "Certificate Attestation" of documents. Fill in all the details of your mark sheets (statement of marks). Mention the number of envelopes you need (this depends on the number of copies you are requesting). I applied for 2 sets for which I entered 2 envelopes (each set will have its own envelope). Take a printout of the application form and the challan from your online account.

 

NOTE 6: You can try making an online payment for the fees. I made the payment at the SFC in person (pre-covid). I did not use the online payment system.

 

When you print the application form, it will look something like the image below:

 

When you print the challan, it will look something like the image below: (Make sure to fill in the PRN, Exam, Course, Seat No., and Passing Month Year fields in the challan). 

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STEP 2: Take the application and the challan to the Student Facilitation Centre (SFC) located at the main gate of Pune University. Give them the challan and complete the payment. The bank will keep the bank challan receipt and you will get the university and applicant challan receipt back (keep these safe as this is needed when you collect your documents).

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STEP 3: After making the payment, they will ask you to submit the following documents — For example, if a student has done B.E. as per the application form above and this student wants 2 sets of attested copies of mark sheets, then he will submit the following:  

• Attestation application form along with university challan receipt copy. (applicant receipt will be returned to you - keep this safe as you need to show this when you collect your sealed envelopes). 
  

• Two sets of photocopies/xerox (front and back - take a back2back B&W xerox) of ALL mark sheets (statement of marks) as filled in the application form. This should also include ATKT / backlog mark sheets if any. 
  

• An additional set of the above photocopies/xerox of ALL mark sheets for the University office records. (So in total you should have 3 sets of photocopies/xerox, but the Pune university attestation application will show only 2 sets, please see the sample image above). 

NOTE 7: The payment will be made only for 2 sets of copies and NOT for the 3rd set. The 3rd set of copies is only for office records, will be retained by the university, and will NOT be given back to the applicant.

• Must bring your original mark sheets for verification purposes. These are not submitted. The university officials will verify the originals and return the documents to you right away. 

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STEP 4: They will usually ask you to come after 2–3 working days (excluding holidays and weekends).

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STEP 5: When you go to collect the attested copies of your mark sheets (statement of marks), you will be asked for the applicant challan receipt. Upon presentation of which, the attested documents will be given to you along with the 2 envelopes (Pune University has 2 types of envelopes - big and small, you can request them for either. I asked for the big envelopes). You MUST check the documents properly. All documents should be stamped and signed on each photocopy/xerox.

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STEP 6: After checking all the documents, make sure that you have put one set of documents in each envelope. Then the student has to stick the 2 envelopes and present them back at the SFC where they will stamp and sign on all the envelopes. Please see the image:  

 

Front side:

Backside (sealed, stamped, and signed):  

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STEP 7: Once you get the above envelope, WRITE THE WES REFERENCE NUMBER ON THE ENVELOPE along with the WES address as below.

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STEP 8: The student/agent can then post/courier this envelope to WES. The post office will charge you about Rs.1003/- (as of January 2019) for speed post. It will take approximately 12 working days to reach WES. Please note that WES has changed its regulations from August 2021. As per the updated policy an applicant can now directly send the sealed envelope directly to WES from anywhere. Please see, WES - Help Center - India FAQ - Document Requirements for India [last accessed on January 22, 2024] for complete details about the changed rule.

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STEP 9: Now wait and keep checking your WES account for updates.

 

NOTE 8: Please review your final ECA report and check for any errors. If there are any errors, please read my article on "how to rectify mistakes in my final WES ECA report."

Attributes: Stairs image by Gerd Altmann from Pixabay